All Tasks

Where My Tasks shows what is assigned to you, All Tasks answers the other question: What is actually going on in this workspace?

The overview is a real table. It collects tasks from across the workspace — and can be filtered, sorted, grouped and extended with your own columns like any other table.

It creates itself

The first time a task is saved anywhere in the workspace, the All Tasks table is created automatically and picks up everything that already exists. You will then find it in the sidebar under Tables.

Rename it however you like — column names too. The mechanism does not depend on the labels.

What flows in

Source	What gets mirrored
Pages	to-do blocks
Sessions	checklist items
Standalone tasks	everything from “My Tasks”
Tables	only after you enable it explicitly, see below

Unlike My Tasks, this includes tasks with no assignee. Those are invisible everywhere else — and often the most important question for whoever runs a project.

Completed tasks stay as history. The default view Open hides them, the Everything view brings them back.

Private pages stay private

Tasks from private or archived pages are not mirrored. They still appear in their owner’s “My Tasks”.

If you assign a task to someone else on a private page, that person will not see it anywhere. The person picker points this out when you assign.

The source stays the truth

This is the rule everything else follows from:

• Done, What, Who, When belong to the source. Tick something here and it is ticked on the page, in the session, in the standalone task — and the other way round.
• Source and Project are filled from the origin and cannot be edited — typing into them snaps back.
• Your own columns (priority, trade, effort …) belong to this table alone. Nothing overwrites them, and they survive being ticked off.

The arrow in a row jumps to where the task actually lives.

Deleting hits the source

Delete a row here and the task disappears at its source too — the to-do block on the page, the checklist item. You are asked first.

Four views from the start

View	For
Open	default, unfinished only, sorted by due date
By person	everything for one person together
Scheduled	calendar by due date
Everything	including completed, as a history

Enabling a table as a task source

If you already keep tasks in your own table, you can include it — rows of other tables do not flow in automatically, otherwise every line of every equipment or contact list would become a task.

1. Open the table → ”…” menu → Use as task source
2. Tick the box
3. Map which column is What, Done, Who and When

Only What is required. The rows then also appear in the overview; your table stays untouched. Switching it off works the same way and removes them again.

Subtasks

Indent a to-do underneath another one on a page and it becomes a subtask in the overview. The same goes for nested rows of an enabled table. You see it when you open a task.

Recurring tasks

Standalone tasks can be set to daily, weekly or monthly when you create them. At each due date a new task appears; the completed one stays as history.

As long as one occurrence is still open, no further one is created — the old one becomes overdue instead. That way you do not come back from holiday to fourteen identical entries.

Note

To-dos on pages and checklist items cannot recur. That would require an automated process rewriting your documents.