Sessions

Sessions bundle all information for a specific appointment, from planning to the shoot day. The public Brief page can be shared with clients, models or external partners without requiring an account.

What is a Session?

A session is an appointment that needs preparation: a production, a client meeting, a viewing, an event. It bundles:

Key details: title, type, date, time, location, client
Shoot day: the schedule laid over the light at the location, with weather
Checklist for preparation and tasks, with assignees and deadlines
Equipment from your inventory
Brief: description, equipment, moodboard and page, publicly shareable

Creating a Session

On the Sessions page: New session, then pick the project
Inside a project via the + in the sidebar → Session
On a phone via New in the bottom bar
Via search (⌘K): “new session portrait Anna tomorrow” creates it with title and day, then asks for the project

A new session takes the default schedule and kit from My studio as long as it has none of its own.

The Sessions page

The Sessions page (in the bottom bar on a phone) shows the shoot day of today’s or the next session at the top. Below are the sessions grouped by project, filtered by Upcoming, All, Done or Cancelled. The header shows how many sessions are upcoming and how many of them are ready.

Session types

You pick the type in the session header. Seventeen types in groups:

Group	Types
Production	Content production, Audio recording, Livestream, Location scouting, Rehearsal & test, Post-production
Collaboration	Meeting, Workshop, Client appointment, Presentation, Interview
On site	Event, Site visit, Viewing, Delivery, Travel
	Other

Older sessions of the types photo and video appear as content production.

The session header

Below the title, a quiet line holds:

Status and type, each as a dot and a word; click to open the menu and change it
Confirmed, once someone has confirmed the shared brief
Readiness: Ready or what is still missing, such as “2 open · No location”. Clicking leads to the next step.
Date, time and location: tap to change. Enter the location as an address or coordinates (“47.36, 8.549”). If the session has no location of its own, it comes from a location card of the project or from My studio and is marked as derived.
Client: entered directly or taken over from the project

Tabs

Tab	Content
Overview	Shoot day, set notes, harvest, preparation, equipment, feedback, description
Checklist	All items with assignees and deadlines
Crew	Who’s on set, with call time and role, plus call sheet, emergency info and shot list → Crew & call sheet
Brief	Equipment, moodboard, page, style and the link for sharing
Feedback	All feedback from the brief, with the number still open

The shoot day

The shoot day shows the schedule over the light at the location, on one time axis:

Arc of the sun with sunrise, sunset and golden hour, in the location’s local time
Schedule: call time, sets and breaks as blocks. Edit schedule lets you enter, per block, what happens, start, end and optionally a location.
Crew: everyone who has something assigned in the checklist
Gear and Due on the shoot day: the project’s tasks for that day

If the date or location is missing, the shoot day tells you what it needs. You also see the compact shoot day of the next session on the home page.

Weather

For sessions with a location, the shoot day shows the weather on the day: symbol, low and high temperature and precipitation. As you move along the time axis, the sun’s position and the weather for that hour appear alongside. The forecast is available from about nine days before the date. Weather data comes from MET Norway; Pachurros fetches it through its own server, with rounded coordinates.

Preparation, equipment and set

In the Overview, below the shoot day:

Preparation: the open checklist items, thought backwards from the shoot day. Set a deadline as a fixed date or as an Offset to shoot day; it then moves along when the date changes. If the checklist is empty, Pachurros suggests a suitable template (Use template).
Equipment: what comes along, from the inventory or as your own entries. On the shoot day, and from 5 pm the evening before, the equipment moves to the top as a packing list.
Set notes: short notes from the set on the shoot day, read-only afterwards
Harvest: after the shoot day, the session’s photos by capture time, next to the schedule and the light

Tasks without their own deadline that belong to the session count as due by the shoot in My Tasks.

Checklist

Every session has a checklist, ideal for packing lists, tasks or pre-production checks. Items can be added, ticked off, renamed, deleted and assigned to a person. Assigned items appear in that person’s My Tasks.

Creating a page from a template

In the Brief tab, under Page, Create page from template creates a new page in the context of the session:

The session’s project is pre-selected
If the session has no page yet, the Shoot brief template is pre-selected and the new page becomes the session’s page. An existing linked page is never replaced.
If the template brings a timetable, it connects to the session’s schedule

This works with every template, including Blank, your own templates and With Ølav.

Calendar feed

You can subscribe to your sessions in Apple Calendar, Google Calendar or Outlook, live from the app:

On the Sessions page, click Calendar feed at the top (or in the sessions area of a project)
Under Scope, choose All sessions or one project
Create feed link
Open in calendar or Copy link; the dialog includes short instructions for Apple, Google and Outlook

Each event includes the time (from call time and schedule, in the location’s time zone), the location, the schedule and the light at the location, plus a link back into the app. Cancelled sessions show up as cancelled, archived ones not at all. The dialog shows when a calendar last fetched the feed.

Generate new link invalidates the old one immediately, and so does Stop feed. Anyone with the link can see these sessions, so keep it to yourself. Google and Outlook fetch changes on their own schedule, which can take a few hours.

Calendar views of tables have a subscription of their own, see Calendar Subscription (iCal).

Session status

Status	Meaning
Planned	In preparation
Done	Session finished
Cancelled	Appointment cancelled

Change the status via its marker in the session header.

Who can do what

Viewers see sessions in full, with shoot day, checklist and brief, but cannot change anything. Editors and owners can edit. More under Members & Roles.