Media Library
The Media Library is the central archive for all photos, videos, audio files, and documents in the workspace. From here you can insert media into Pages, Boards, and databases.
Supported file formats
Section titled “Supported file formats”| Category | Formats |
|---|---|
| Images | JPG, PNG, WebP, GIF, SVG, HEIC/HEIF |
| Videos | MP4, MOV, WebM |
| Audio | MP3, WAV, M4A, AAC, OGG, FLAC |
| Documents | PDF, DOC/DOCX, XLS/XLSX, PPT/PPTX, TXT |
Maximum file size: 25 MB for images & documents, 100 MB for audio, 500 MB for videos. A lower limit may apply depending on your plan.
Uploading files
Section titled “Uploading files”- Click Upload in the Media Library
- Drag files directly into the Media Library window (drag & drop)
- For uploading multiple files at once: multi-select in the file dialog
Images are automatically optimized on upload (WebP). For videos, a thumbnail is generated automatically and shown in the overview — the full video does not need to load for that.
Folders
Section titled “Folders”Organize your media in folders:
- Click + New folder
- Enter a name
- Move files via drag & drop or through the context menu
The default folder is called Uploaded and contains all uploads without a folder assignment.
Sorting
Section titled “Sorting”In the top right of the Media Library you can choose the sort order:
| Sort | Description |
|---|---|
| Date ↓ | Newest first (default) |
| Date ↑ | Oldest first |
| Name A–Z | Alphabetical ascending |
| Name Z–A | Alphabetical descending |
| Size ↑ | Smallest first |
| Size ↓ | Largest first |
| Type | Grouped by file type |
For name sorting, the assigned title is used (if set), otherwise the file name.
Searching & filtering
Section titled “Searching & filtering”- Text search — search file names (top right)
- Filter by type — Images / Videos / Files
- Filter by project — Show only media from a specific project
- Filter by camera — EXIF-based filter (which camera was used)
File details
Section titled “File details”Click on a file to open the detail view:
- Preview (image, video, audio player, PDF preview)
- File name, file size, upload date, dimensions
- Title & description — editable (see below)
- EXIF data (for photos) — camera, lens, exposure settings
- Color palette — automatically extracted dominant colors from the image
- Usages — which Boards, Pages, and databases is this file linked in?
Editing title & description
Section titled “Editing title & description”In the detail view of any file you can assign a custom title and an optional description:
- Open a file (click the item)
- Enter a title and/or description in the Details field
- The change is saved automatically as soon as you leave the field
The title overrides the original file name in the display — your title then appears everywhere in the Media Library (overview, list, detail view). If no title is set, the file name is shown.
Using media in other modules
Section titled “Using media in other modules”On a Board: Drag a file from the Media Library directly onto the canvas.
In a Page: Insert an image, video, or audio block → Choose from Media Library.
In a database: Click on an image or file cell → Choose from Media Library.
Unsplash images
Section titled “Unsplash images”Images imported via the built-in Unsplash search display the photographer credit as a clickable link directly below the file name in the Media Library. This link leads to the photographer’s Unsplash profile — as required by the Unsplash terms of service.
Downloading a file
Section titled “Downloading a file”Open a file → Download (arrow icon).
Copying the URL
Section titled “Copying the URL”Open a file → Copy link. The URL points directly to the file and can be used in external contexts.
Deleting a file
Section titled “Deleting a file”Right-click on a file → Delete. If the file is still used in Boards, Pages, or databases, a warning appears listing all locations where it is used.
Further topics
Section titled “Further topics”- EXIF metadata — which camera data is automatically read