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Media Library

The Media Library is the central archive for all photos, videos, audio files, and documents in the workspace. From here you can insert media into Pages, Boards, and databases.

Supported file formats

Section titled “Supported file formats”
CategoryFormats
ImagesJPG, PNG, WebP, HEIC, TIFF, GIF
VideosMP4, MOV, AVI, MKV, WebM
AudioMP3, WAV, M4A, AAC
DocumentsPDF, DOCX, XLSX, PPTX and more

Maximum file size: 100 MB per file.

Uploading files

Section titled “Uploading files”
  • Click Upload in the Media Library
  • Drag files directly into the Media Library window (drag & drop)
  • For uploading multiple files at once: multi-select in the file dialog

Folders

Section titled “Folders”

Organize your media in folders:

  1. Click + New folder
  2. Enter a name
  3. Move files via drag & drop or through the context menu

The default folder is called Uploaded and contains all uploads without a folder assignment.

Sorting

Section titled “Sorting”

In the top right of the Media Library you can choose the sort order:

SortDescription
Date ↓Newest first (default)
Date ↑Oldest first
Name A–ZAlphabetical ascending
Name Z–AAlphabetical descending
Size ↑Smallest first
Size ↓Largest first
TypeGrouped by file type

Searching & filtering

Section titled “Searching & filtering”
  • Text search — search file names (top right)
  • Filter by type — Images / Videos / Files
  • Filter by project — Show only media from a specific project
  • Filter by camera — EXIF-based filter (which camera was used)

File details

Section titled “File details”

Click on a file to open the detail view:

  • Preview (image, video, audio player)
  • File name, file size, upload date
  • EXIF data (for photos) — camera, lens, exposure settings
  • Color palette — automatically extracted dominant colors from the image
  • Usages — which Boards, Pages, and databases is this file linked in?
  • Tags — assign your own keywords

Tags

Section titled “Tags”

Tags enable flexible categorization across folders and projects:

  1. Open a file
  2. Click + Add tag
  3. Type a new tag or select an existing one

Filter the Media Library by tags via the Filter menu.

Using media in other modules

Section titled “Using media in other modules”

On a Board: Drag a file from the Media Library directly onto the canvas.

In a Page: Insert an image, video, or audio block → Choose from Media Library.

In a database: Click on an image or file cell → Choose from Media Library.

Downloading a file

Section titled “Downloading a file”

Open a file → Download (arrow icon).

Copying the URL

Section titled “Copying the URL”

Open a file → Copy link. The URL points directly to the file and can be used in external contexts.

Deleting a file

Section titled “Deleting a file”

Right-click on a file → Delete. If the file is still used in Boards, Pages, or databases, a warning appears listing all locations where it is used.

Further topics

Section titled “Further topics”