Media Library
The Media Library is the central archive for all photos, videos, audio files, and documents in the workspace. From here you can insert media into Pages, Boards, and databases.
Supported file formats
Section titled “Supported file formats”| Category | Formats |
|---|---|
| Images | JPG, PNG, WebP, GIF, SVG, HEIC/HEIF |
| Videos | MP4, MOV, WebM |
| Audio | MP3, WAV, M4A, AAC, OGG, FLAC |
| Documents | PDF, DOC/DOCX, XLS/XLSX, PPT/PPTX, TXT |
How large a single file may be depends on your plan: Free 50 MB, Pro 200 MB, Team 500 MB (see Plans & Limits). Technically, images and documents are also capped at 100 MB, audio at 100 MB, videos at 500 MB.
Uploading files
Section titled “Uploading files”- In the Media Library, click Add → Upload files
- Drag files directly into the Media Library window (drag & drop). They land in the folder you have open.
- For uploading multiple files at once: multi-select in the file dialog
- On a phone: the + at the bottom → Take a photo, Upload files, From Unsplash or From Google Drive
If a file with the same name and size may already exist, Pachurros points this out after uploading.
From Google Drive
Section titled “From Google Drive”Add → From Google Drive → Open Google Drive. In Google’s window you pick images and documents; Pachurros brings them into the folder of the media library you have open.
Pachurros only sees the files you pick in the Google window, not the rest of your Drive. For every further import you pick the files again.
From Unsplash
Section titled “From Unsplash”Add → From Unsplash: type what you’re looking for; one tap on an image brings it into the media library, with the photographer credited (see below).
Images are automatically optimized on upload (WebP). For videos, a thumbnail is generated automatically and shown in the overview; the full video does not need to load for that.
Folders
Section titled “Folders”Organize your media in folders:
- On the left under Folders, click New folder
- Enter a name
- Move files via drag & drop onto the folder or with Move to … in a file’s menu
The default folder is called Uploads and contains all uploads without a folder assignment.
Places
Section titled “Places”On the left (at the top on a phone) you choose which files you see:
| Place | Contents |
|---|---|
| All Files | everything in the media library |
| Favorites | what you marked with the heart |
| Unused | files that aren’t on any page, board or table |
| Duplicates | files that probably exist more than once |
| Sessions | files per session |
| Projects | files per project |
| Folders | your folders |
The top shows how many files there are and how much space they take, including how much of that is unused or duplicated.
Moving files
Section titled “Moving files”Drag files onto a folder, project or session in the navigation, or choose Move to … in a file’s menu. This also works with several selected files, on a phone too. The notice afterwards offers Undo.
Arrange: sorting and grouping
Section titled “Arrange: sorting and grouping”Via Arrange in the toolbar:
| Group | Sort |
|---|---|
| No grouping | Newest first (default) · Oldest first |
| By month (uploaded) | Name A to Z · Name Z to A |
| By day taken | Smallest first · Largest first |
| By session | By file type |
| By project |
For name sorting, the assigned title is used (if set), otherwise the file name.
Searching & filtering
Section titled “Searching & filtering”- Text search: Search the media library (at the top)
- Filter in the toolbar: Type (images, videos, documents and audio), Colour, Camera (from the EXIF data), Tags and Only with camera data (EXIF)
- Colour: every image gets its dominant colour on upload (older images gradually). The filter only shows colours that exist in your library; a second tap removes the colour again.
- Active filters appear as tags below the toolbar; one click removes one, Reset filters removes all.
File details
Section titled “File details”Click on a file to open the detail view:
- Preview (image, video, audio player, PDF preview)
- File name, file size, upload date, dimensions
- Title & description: editable (see below)
- EXIF data (for photos): camera, lens, exposure settings
- Color palette: automatically extracted dominant colors from the image
- Used in: which boards, pages and databases this file appears in
- Origin: uploaded, from Google Drive, from Unsplash, from the web or from a client request
Editing title & description
Section titled “Editing title & description”In the detail view of any file you can assign a custom title and an optional description:
- Open a file (click the item)
- Enter a title and/or description in the Details field
- The change is saved automatically as soon as you leave the field
The title overrides the original file name in the display: your title then appears everywhere in the Media Library (overview, list, detail view). If no title is set, the file name is shown.
Using media in other modules
Section titled “Using media in other modules”On a Board: Drag a file from the Media Library directly onto the canvas.
In a Page: Insert an image, video, or audio block → Choose from Media Library.
In a database: Click on an image or file cell → Choose from Media Library.
Unsplash images
Section titled “Unsplash images”Images imported via the built-in Unsplash search display the photographer credit as a clickable link directly below the file name in the Media Library. This link leads to the photographer’s Unsplash profile, as required by the Unsplash terms of service.
Downloading a file
Section titled “Downloading a file”Open a file → Download (arrow icon).
Copying the URL
Section titled “Copying the URL”Open a file → Copy link. The URL points directly to the file and can be used in external contexts.
Deleting a file
Section titled “Deleting a file”In a file’s menu → Delete (also for several selected files). If a file is still in use, the confirmation says in how many places it will then be missing. Deleting cannot be undone.
Further topics
Section titled “Further topics”- EXIF metadata: which camera data is automatically read